Quote:
Originally Posted by animalcrazy
 By the time I figure out how to do all that I could write a novel. It happens to me all the time at work when I write my notes on my patients. It's annoying especially when it happens at the end of the shift and I can't wait to get home  |
Practice makes perfect. After awhile it's second nature. In fact, if you have Word 2003 or earlier I can write a macro that will do it for you (so can you). Then all you have to do is highlight the offending text, copy it to the clipboard, open (or switch to if it's open) Word and press a shortcut combination. The macro would do the rest.
To do this yourself
Please read the entire set of instructions before you start there is an option in middle that makes a big difference in how you use. it.
Open Word.
Enter some text. It doesn't matter what the text is for this exercise.
Click on the
Tools menu and then
Macro and then
Record New Macro
Give the macro a name. ToggleText would be a good one (Don't use spaces)
You can assign the macro to the toolbar or the keyboard. I'll use the keyboard for this example.
Leave the defaults in the bottom two text boxes as they are.
Click on the keyboard icon to continue
The next dialog box requires only one input. You can ignore all the other boxes except
Press new Shortcut Key. You'll not that the cursor is already flashing in this box. The only exception to this statement comes if there are key combinations shown in the
Current Keys: box and that is because you don't want to replace any of those by accident.
To be obvious I'll use Alt-T for the key combination. Ctrl-T, Shft-T, etc will work as well. Pick one that you are comfortable with.
Press and hold the
Alt key and press
t
Click
Assign. Click
Close.
The dialog box will close and a new, small box will open over the Word document. Don't worry if it covers part of the text.
Now we record the macro.
Press and hold Ctrl and press a - This will highlight all the text (see note below)
Open the
Format menu
Click on
Change Case
Choose
Toggle Case
The Word document screen returns.
Press
Ctrl-c to copy the text to the clipboard
In that little box that appeared when you closed the create macro dialog box click on the blue square to stop the recording. To be sure you are clicking the correct location you can hold the cursor over it and it will display a text box that says
Stop Recording.
Note: If you are already in Word you don't want to use ctrl-a while recording the macro. Skip that step because you'll want to highlight the specific text that has the incorrect case then run the macro. If the errors you make are already in Word you simply skip the initial copy/paste and the need to return to the original location, like CD. You can also highlight just part of a document at the beginning instead of using Ctrl-a to select all.
You now created a Word macro that will toggle the case of your text and every time you need to do so you copy the text into Word and press
Alt-t to do so.
The last step is to return to the original location (CD?) and press
Ctrl-v to paste the changed text over the still highlighted incorrect text.
If the errors you make are already in Word you simply skip the initial copy/paste and the need to return to the original location, like CD. You can also highlight just part of a document at the beginning of the change instead of using Ctrl-a to select all.
I will answer any questions you may have.
Keep in mind that even though the creation of a macro may seem complicated, you only have to do it once.
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